Subject: Fw: Revised Memo : KENYA - Providing Copy of Export Certificate, English Translation, RWI Certificate
From: Hiroki Yagami <[email-masked]>
To: Ryo Nishida <[email-masked]>
Date: Thu, 14 Nov 2024 21:08:20 -0800

FYI...

​
Hiroki

Sales
Manager

IBC
Japan Ltd.

Phone:
+63 945 194 2519

Email:
[email-masked]

From: Akiko Kitagawa <[email-masked]>

Sent: Monday, June 15, 2020 3:25 PM

To: Accounts-OSL <[email-masked]>; Shipping-OSL <[email-masked]>; Hiroki Yagami <[email-masked]>; Masanari Nagai <[email-masked]>; Lianie Beth Gala <[email-masked]>

Cc: Mikako Eto <[email-masked]>; Jojo Hemi <[email-masked]>

Subject: Revised Memo : KENYA - Providing Copy of Export Certificate, English Translation, RWI Certificate

Hi Team,

Please disregard the attached file.

As per email by Mikako below and as per confirmation of Jojo,

If required deposit has been met, IBC can provide copies of the documents and non-negotiable BL by request. So it is important to check first if we hold required deposit.

Thank you.

Regards,

Akiko Kitagawa

IBC Accounts Department

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima,

Fushimi-ku, Kyoto Japan

24/7 Hotline +81 366 359 35

From: Mikako Eto [mailto:[email-masked]]

Sent: Monday, June 15, 2020 12:53 PM

To: Jojo Hemi; Akiko Kitagawa

Cc: Lianie Beth Gala; Hiroki Yagami; Hiroko Tsuji

Subject: Re: KENYA - Providing Copy of Export Certificate, English Translation, RWI Certificate

Hi Akiko,

I have just spoken with Jojo to confirm below

OK to provide all copies as long as we receive deposit for Kenya

Will you please circulate the new SOP for Kenya? - thank you.

Regards,

Mikako Eto
衛藤 美香子

Export Division

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima, Fushimi-ku, Kyoto Japan

Phone: + 81 75 622 5090  Fax: +81 75 622 5098

From: Mikako Eto

Sent: Monday, June 15, 2020 11:14 AM

To: Jojo Hemi

Cc: Akiko Kitagawa; Lianie Beth Gala; Hiroki Yagami; Hiroko Tsuji

Subject: Re: KENYA - Providing Copy of Export Certificate, English Translation, RWI Certificate

Jojo,

The reason why suggesting to provide those copies to only 50% advanced deposit payer is,

It has been very difficult to change the importer's data for re-sale when he/she backs off once the data is lodged into the system - it is the same scenario of Jamaican import entry issue.

I think IBC should secure 50% deposit in hand because with the 50% deposit, Consignee will not easily cancel the unit + IBC can cover some loss even though we resale it at loss.

As we all know that some units sold to Kenya are very expensive which is 4M worth.

Or we set two rules for OK to provide those copies which is;

If CIF price below ¥500,000 for Kenya, OK to provide those copies with deposit

If CIF price higher than ¥500,000 for Kenya, require 50% deposit to provide those copies

Please advice.

Mikako Eto
衛藤 美香子

Export Division

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima, Fushimi-ku, Kyoto Japan

Phone: + 81 75 622 5090  Fax: +81 75 622 5098

From: Jojo Hemi

Sent: Saturday, June 13, 2020 7:18 AM

To: Mikako Eto

Cc: Akiko Kitagawa; Lianie Beth Gala; Hiroki Yagami; Hiroko Tsuji

Subject: Re: KENYA - Providing Copy of Export Certificate, English Translation, RWI Certificate

We need to extend this for all customers they have deposits and not just 50% deposits

Kindest Regards

Jojo Hemi

President & CEO

IBC Japan Ltd

64 Miyanomae-cho, Nakajima, Fushimi-ku, Kyoto Japan  612-8457

Phone: +81 75 622 5099

Fax:  +81 75 622 2400

24/7 Hotline:  +81 366 359 355

On Reiwa 2 Jun 12, at 18:05, Mikako Eto <[email-masked]> wrote:

Hi Jojo,

Frequent request that we recently receive is to provide B/L copy, RWI Certificate, Export Certificate and English Translation copy prior to 100% payment.

It seems like World Navi has a service for customers to view and download the copies from their website.

Therefore we would like to suggest below

If customer fulfill 50% deposit, OK to provide either or all copy of RWI Certificate, Export Certificate and English Translation if requested

Please advise if it is OK.

IBC has been providing non-negotiable B/L copy if requested - FYI

Regards,

Mikako Eto
衛藤 美香子

Export Division

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima, Fushimi-ku, Kyoto Japan

Phone: + 81 75 622 5090  Fax: +81 75 622 5098

Subject: Document Copies & Non-Nego BL to Customers
From: Akiko Kitagawa <[email-masked]>
To: 'Accounts-OSL' <[email-masked]>
Cc: 'Shipping-OSL' <[email-masked]>
Date: Thu, 11 Jun 2020 12:00:45 +0800

Hi Team,

This supersedes the process emailed last Nov 25, 2019. 

IBC can provide copies of the documents and the non-Nego BL to the customer
by request. Please see Lianie’s chat below and let me know if you have
questions or concerns. Thanks.

 

Regards,

Akiko Kitagawa

IBC Accounts Department

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima,

Fushimi-ku, Kyoto Japan

24/7 Hotline +81 366 359 35

 

From: Mikako Eto [mailto:[email-masked]] 
Sent: Thursday, June 11, 2020 11:11 AM
To: Akiko Kitagawa; Hiroko Tsuji
Subject: Re: Waiver for Non Nego BL Soft Copy

Hi Akiko,

Yes, I also aware no D/O issued without original B/L presentation to the
shipping line's local agent or B/L surrender from port of Origin.

What we have been concerned about was giving a copy of de-reg is to let
consignee process customs entry or registration under their name and the
risk is if the consignee backs off and IBC has to seek for a new customer
for the unit.

But now Lianie is in Kenya and as far as she can collect all the money and
we can avoid to encounter the issue of re-sale as SPECIAL, I am OK with the
suggestion. 

Regards,

Mikako Eto  衛藤 美香子

Export Division

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima, Fushimi-ku, Kyoto Japan

Phone: + 81 75 622 5090  Fax: +81 75 622 5098

 

  _____  

From: Akiko Kitagawa
Sent: Wednesday, June 10, 2020 6:56 PM
To: Mikako Eto; Hiroko Tsuji
Subject: RE: Waiver for Non Nego BL Soft Copy 

Hi Mikako and Hiroko,

Going back to the process below, Lianie mentioned during our meeting this
afternoon the following.

We can provide copies of the documents and the non-Nego BL to customer upon
request only and Jojo approved. 

Please advise if this is okay on your end. Thanks.

 

Regards,

Akiko Kitagawa

IBC Accounts Department

IBC Japan Ltd.

64 Miyanomae-cho, Nakajima,

Fushimi-ku, Kyoto Japan

24/7 Hotline +81 366 359 35

 

  _____  

From: Akiko Kitagawa
Sent: Monday, November 25, 2019 4:45 PM
To: Mikako Eto; Ayumi Nakahara; Yuki Hasegawa; IBCShipping; Mayumi Yagi;
Tina Otoko
Cc: Aiko Tsukamoto; Hiroko Tsuji; Tom Nambiar
Subject: Re: Waiver for Non Nego BL Soft Copy 

Hi Mikako, Hiroko and Tom,

Thank you for your inputs.

So as not to make the process difficult for IBC customers as the requests
for non negotiable B/L is only for payment purposes, 

1.	IBC will only provide non-negotiable B/L ONLY upon request
2.	IBC cannot provide any other documents to the customers if full
payment is not received except the non-negotiable B/L.

With this, we will no longer require the waiver. 

Regards,

Akiko

  _____  

From: Mikako Eto
Sent: Monday, November 25, 2019 2:35 PM
To: Akiko Kitagawa; Ayumi Nakahara; Yuki Hasegawa; IBCShipping; Mayumi Yagi;
Tina Otoko
Cc: Aiko Tsukamoto; Hiroko Tsuji; Tom Nambiar
Subject: RE: Waiver for Non Nego BL Soft Copy 

Hi Akiko,

This is noted.

 

IBC Shipping, OSL Shipping and Tom,

FYI

Regards,

Mikako

From: Akiko Kitagawa [ <mailto:[email-masked]>
mailto:[email-masked]] 
Sent: Monday, November 25, 2019 1:57 PM
To: Mikako Eto; Ayumi Nakahara; Yuki Hasegawa
Cc: Aiko Tsukamoto; Hiroko Tsuji
Subject: Re: Waiver for Non Nego BL Soft Copy

Hi Mikako,

Yes, the waiver should be signed by the customer to signify that he agrees
to the provisions as indicated that the non-negotiable B/L is sent for the
purpose of payment processing and not for the release of the documents. We
should receive the signed waiver before the non-negotiable B/L is sent.

I will inform OSL team about this. Thanks. 

Regards,

Akiko

  _____  

From: Mikako Eto
Sent: Monday, November 25, 2019 11:49 AM
To: Ayumi Nakahara; Akiko Kitagawa; Yuki Hasegawa
Cc: Aiko Tsukamoto; Hiroko Tsuji
Subject: Fw: Waiver for Non Nego BL Soft Copy 

Hi Ayumi, 

Thank you for the letter.

Akiko,

I understand that it was SOP for Kenya when customer requested releasing
Non-Negotiable B/L copy before arrival but not with full payment.

As far as I know, shipping company/agent at the destination will not release
cargoes by Non-Negotiable B/L copy so that it should be OK but if we want to
avoid any risk, it might be better to get sign on the attached letter.

How would you like to make a rule of releasing Non-Negotiable B/L copy since
it should be applied to all the markets if we proceed to?

Mikako

  _____  

From: Ayumi Nakahara
Sent: Monday, November 25, 2019 11:30 AM
To: Mikako Eto; Hiroko Tsuji
Cc: Akiko Kitagawa; Aiko Tsukamoto
Subject: Waiver for Non Nego BL Soft Copy 

 

Hello Girls,

Kindly see the attached Waiver format before we provide Non Nego BL to
customer.

Should be implemented moving forward.

Thank you.

Regards,

Ayumi